Web based Optical character recognition (OCR) software is fairly common nowadays. This program basically serves as an efficient conversion tool from hard copies to soft copies. It works by scanning paper documents through a machine, and then effectively turns the text into digital data.
Scanner versus OCR Software
The scanner and OCR program are two completely different software that serve very different purposes. See, a scanner is mostly used for images rather than documents. When a document is scanned, the file is typically turned to a PDF or JPG file. On the other hand, OCR software is capable of converting scanned documents into.DOC or even.XLS. Essentially, documents run against the Optical Character Recognition software are turned to encoded-text that can be edited and stored.
Key Features of OCR
Web based OCR software typically come with specific
ocr softwares including but not limited to the following:
• Multiple Output Formats - the software should provide its user with multiple choices for output format. Some of the most important formats included in the list include Adobe PDF, MS Word, MS Excel, RTF, HTML and Text Plain.
• User Interface - the web based OCR program must both be efficient and easy to use. The user interface must be clear and concise, allowing individuals to learn the nuances of the program without extensive lessons.
• Language Support - an extensive language support enhances the accuracy of the software, ensuring users that they will be getting exact encoding translations for their documents. Some of the most important languages that should be included in the OCR are English, Japanese, Chinese, Italian, Latin, French, Greek, German and many more. Of course, the extent of language support may depend on what kind of business the user is involved in and what industry, market and country they operate
• Ability to Handle Large Files - The OCR is typically used for business purposes and would therefore be exposed to large quantities of documents needing conversion. Hence, it's important that the program is perfectly capable of working on multiple documents at once. At the very least, it should be able to process a single document within a short span of time.
• Reliability - since the system is web-based, users will need to be sure that the OCR doesn't suffer from crashes on a frequent basis. This is especially true if the online program will be asked to work on numerous documents. Ideally, the software should be able to handle dozens of papers without freezing.
• Customer Support - Of course, customer support is highly important when using web based OCR software. Make sure to find a provider that has available support 24/7. This ensures that the user will be able to contact the provider at any time of day in the event of any problems.
Of course, those aren't the only features of web based OCR software. The program may have more or less perks depending on the provider. This is why individuals are advised to browse through different programs and compare them with each other before ultimately making a choice. Don't forget to factor in the price of the service and what other clients have to say about the program.